Project planning

Bathroom Fixture Schedule for Hotel Projects

A hotel project has many rooms, few room types and one fixture list per type. The fixture schedule holds that list: which items go into which room type, how many, in what finish, from which supplier, and where each item stands in drawing, sample and production. Kept current, it is the single source that procurement, the factory and the site all read from. This guide describes how to build it and how to keep it in charge of the project.

Published September 23, 2026Last updated September 23, 2026

The short answer

Quick Reference

Point 01: The schedule is a table: one row per fixture item within each room type, one column per fact that someone has to act on.
Point 02: Each row carries a specification sheet reference, quantity per room, total, finish, supplier, and status columns for drawing, sample, lead time and production.
Point 03: It ties the mock-up room to the order: what is approved in the mock-up is what the schedule says, and nothing else ships.
Point 04: It carries a version number and a change log, because a schedule that changes silently is worse than none.
Point 05: It feeds the packing list, the per-room labels and the receiving check, so the site can count against it.

Hotel project room specification sheet reviewed before production

Start here

One Table That Everyone Reads From

A hotel project multiplies a small number of decisions across a large number of rooms. The fixture schedule is where those decisions are recorded once and then counted. It sits between the specification sheets, which describe each item, and the purchase order, which buys them; it is also what the mock-up room is checked against and what the site receives the delivery against. Its format matters less than its discipline: one owner, one current version, and a change process everyone knows.

Records each decision once and multiplies it by the room count
Sits between the specification sheets and the purchase order
One owner, one current version, one change process

Rows, Columns and References

Double-sink floor-standing vanity in a hotel bathroom

The rows are room types: standard king, twin, accessible, suite, and any variant that changes a fixture. Within each room type, one row per item, from vanity to toilet and accessories. The columns are the facts someone has to act on: item identity with its specification sheet reference and drawing number; quantity per room and the room count, which give the total; finish, stated as the finish reference on the approved sample; supplier; and the status columns for drawing revision, sample, lead time and production.

The status columns make the schedule a management tool rather than a list. A row whose drawing is at a superseded revision, or whose sample is not yet approved, is visible at a glance. Lead time is recorded as the factory states it, subject to the current production schedule, typically 45–60 days for WNS products, and updated when a production slot is confirmed.

Rows: room types, then fixture items within each
Columns: spec sheet reference, quantity per room, total, finish reference, supplier
Status columns: drawing revision, sample, lead time, production
The status columns show which rows are holding the order

Tying It to the Mock-Up and to Labeling

Hotel bathroom with a coordinated shower area and fittings

The mock-up room is built from the schedule and approves it. Every item in the mock-up should trace to a schedule row, and every change made in the mock-up, a different handle, a moved niche, a changed finish, goes back into the schedule as a revision before the order is placed. The approved mock-up and the current schedule should describe the same bathroom; if they do not, it is usually the schedule that was not updated.

The schedule also defines the labeling. The factory can label each carton with the room type, the item and the schedule reference, and sort the packing list the same way. A site that receives cartons labeled by room type can stage them by floor and wing without opening them; a site that receives cartons labeled only by model number has to work out the allocation itself.

Every mock-up item traces to a schedule row; every mock-up change updates the schedule
Approved mock-up and current schedule must describe the same bathroom
Label cartons by room type and schedule reference, not by model number alone
The packing list is sorted the way the schedule is

Versions, Packing List and Receiving

A schedule changes throughout a project: a room count moves, a finish is revised, an item is substituted. It has to carry a version number and date on every page, a change log that says what changed and who approved it, and a rule that only the current version goes to the factory. Superseded versions are kept, because a dispute about what was ordered is settled by the version the order referenced. The factory confirms which version it is producing to, and its drawings reference it.

At shipment, the packing list is generated from the schedule and reconciled to it: totals per item match, and any partial shipment is shown against the schedule total. At the site, the receiving team counts the delivery against the packing list and records shortages and damage against the schedule row. The schedule then becomes the handover document: as installed, it tells the operator what is in each room.

Version number and date on every page; change log with approvals
Only the current version goes to the factory; superseded versions are kept
Packing list reconciles to the schedule totals, partial shipments shown
The as-installed schedule becomes the operator's room-by-room product list

Common questions

Fixture Schedule Questions

Answers to the checks buyers most often make before using this guide for a project or sourcing decision.

Who should own the fixture schedule?

One person on the buyer's side, usually in procurement or project management. Everyone can propose changes; only the owner issues a new version.

Should the schedule include prices?

It can carry a commercial column for the buyer's own use, but the version issued to the factory and the site should not.

How does the schedule relate to the specification sheets?

Each row references a sheet. The sheet describes the item; the schedule says where it goes, how many, and what its status is.

What happens when a room count changes after the order?

Issue a new schedule version, notify the factory in writing, and confirm the revised quantities on an amended order; the factory confirms whether the production slot holds.

Can the factory work from the schedule alone?

No. The factory works from approved drawings and the golden sample; the schedule gives it quantities, finishes and labeling. All three have to agree.

Does WNS Global label cartons by room type?

Yes, when the schedule provides the room type and reference for each item. The labeling requirement is stated on the specification and confirmed on the packing list.

Project bathroom supplied with a coordinated toilet

In short

Build It Early, Version It Always

The fixture schedule is a table of room types and fixture items with the facts someone has to act on, and it earns its place by being versioned, owned and reconciled: to the mock-up before the order, to the packing list at shipment and to the delivery at receiving. Build it when the room types are set, not when the order is placed.

Rows by room type and item; columns for reference, quantity, finish, supplier and status
Reconciled to the mock-up, the packing list and the receiving count
Versioned, with a change log and one owner
Becomes the operator's as-installed product list

Verification sources

Official Sources and Further Reading

Fixture specifications and schedules must match the approved drawings, submittals and contract documents for the particular project. CSI references below provide documentation context; they do not replace the project’s issued requirements or local code review.

Building a schedule for a hotel project?

Talk to WNS Global

Send the room types and the draft schedule, and we will return specification references, drawing numbers and status per item, so that the schedule and the order describe the same rooms.